STEP 1. Select the cell containing the last name (B2). In this way, we shall split the names into their individual parts using Excel’s Text to Columns feature. In this article, I will show how to switch first and last names in Excel with a comma. Click on the first cell of the column where you want the combined names to appear. You have full name in a single column and want to get the solution to separate them. So for our example, your formula now is =A2&” “&B2. In the generic version of the formula above, first is first name, and last is last name. Select the cell containing the first name (A2) followed by a comma(,). Popular Articles: The VLOOKUP Function in Excel COUNTIF in Excel 2016 How to Use SUMIF Function in Excel Now you’ll find the first and last name combined in cell C2 but with space in between. We provide tips, how to guide and also provide Excel solutions to your business problems. Setting up the Data We will set up … Join First and Last Name Using the TEXTJOIN function Keyboard shortcut to open the Text to Columns wizard: ALT + A + E. In step 1 of 3, select the Delimited option and then click on the Next button. Add a new column next to the column with the original names and type the name part that you want to extract in the first cell (the first name in this example). You will get all the formulas and methods I have used in this article. When working with spreadsheets that contain names, keeping first and last names in separate columns is often convenient. Is there any formula, default or programed, to solve this problem? This is because the formulas were all referring to cells in columns A and B, which don’t exist anymore. The process involves separating the text into two columns, one for the first name and one for the last name. If Excel senses a pattern (in most cases it does), it will populate the first names in all other cells automatically. If you want to have the first name, followed by the middle name’s initial, followed by the last name, then your formula in D2 can be =CONCATENATE(A2,IF(B2=””,” “,” “&LEFT(B2,1)&”.”),C2). In the generic form of the formula (above), name is a full name, with a space separating the first name from other parts of the name. A common problem is the full name is in the data in a single excel column. It’s important to note though, that these are not the only two ways to do this. You will notice that the first name and last name are combined together alright, but without any space in between. The ampersand (&) is more of an operator than a formula. So if you make any changes to the original values, they get reflected in the combined values. Switch-first-and-last-name-in-Excel-with-comma.xlsx. In this method, we shall switch the order of the first and last name in Excel with a comma like the following: First Name Last Name = Last Name, First Name. You can replace the separating character with any character you need. In this way, you can have names joined exactly the way you like. Text To Column & TextJoin. In this tutorial, we showed you two ways in which you can combine first and last names into a single column in Excel. First we can use Text To Columns to split the First Name and Last Name. A last name is all the letters (characters) to the right of the space.We’ll use Excel's RIGHT function to do that. Flip the first and last name in a column with a function. Disclosure: This post may contain affiliate links, meaning when you click the links and make a purchase, we receive a commission. Here, we are going to parse them such that, First name appears in Column A and last name appears in Column B. 4. 3. 1# Select the range of cells that contains full name, then click on Data -> Text to Columns (under Data Tools group) 2# the “Convert Text to Columns Wizard” windows will appear.Then select Delimited radio button. Combine First and Last Name in Excel – Example #2. Even I have shown how to switch names with three or more parts. If you have a first name, last name, and a middle name in cells A2, B2, and C2 respectively, your formula in D2 can be =CONCATENATE(A2,” “,B2,” “,C2). Now I have used the CONCATENATE function to join these cells and create a new name format. In the same way, you can also set the pattern to have the last name followed by a comma, followed by the first name. We want the merged full name to appear as the first name – a single space – then family (or last) name. So for our example, your formula now is =A2&” “&B2. Think of the format of the combined text. Excel separate first and last name using formulas [Right & Left] There is no doubt, Text to columns is a great tool to separate names in excel, but it has … Fortunately, you don’t need to do this manually. Data that we will use in the examples. Last Name. Under the Data tab, click on the Flash Fill button (in the ‘Data Tools’ group). Since Excel works on what’s in the parenthesis first (like in math), it will combine the first name, a space, and then a last name and put the correct capitalization on … Combines the names above, separated by a comma (Fuller, Andrew) =CONCATENATE(A2," ",B2) Combines the names above, separated by a space (Nancy Davolio) Method 1: Using Convert text to column wizard We especially like this method because it’s quick and accurate in most cases. Select the cell containing the last name (B2). We shall try to give you a solution. Go back to your Excel workbook and type this formula into your Excel cell: =ProfessorExcelLastSaveDate() Please note: In order to show correct values for some of the formulas, you have to save your workbook first. Place the cursor in cell C2. Type first and last name for the first name. num_chars is arbitary. Select the cell containing the first name (A2) followed by an ampersand (&). And this is how you can enter the first one. Add &” ” after the cell reference for the first name. Excel Formulas for Splitting Names into Parts However, there may be times when you need to combine the first and last names back into one column. In column E, we want to get a joined text from the columns B, using the space as a separator. The first method involves 2 steps. The first step to sorting by the last name is to get the last name in a separate column. 1. Andrew. You have to use any given method which helps you to solve your problem. We can do this using any of the following 3 Excel formulas: =RIGHT(A2,LEN(A2)-SEARCH(",",A2)-1)&" "&LEFT(A2,SEARCH(",",A2)-1), =REPLACE(A3,1,SEARCH(",",A3)+1,"")&" "&LEFT(A3,SEARCH(",",A3)-1), =MID(A4&" "&A4,SEARCH(", ",A4)+2,LEN(A4)-1). So, even if you delete the original two columns containing first and last names respectively, the combined column remains unaffected. For example, if your original first and last names started with small letters, you can capitalize the first letter of the first and last names in the combined cell and when you apply flash fill, it will automatically copy your pattern and capitalize the first letter for all the names. The LEFT() function takes the specified number of characters starting from the left side of the text in a cell. So let’s look at two of the ways we could easily do this in Excel. 2) Switch the Order of the First and Last Name in Excel with Comma, 3) Switch the Order of the First and Last Name in Excel without Comma, 4) Using Excel Flash Fill Feature (for Excel version 2013 and later), 5) Using Text to Columns Feature of Excel, How to Separate Words in Excel Using Formula (Ultimate Guide), How to Merge Two Cells in Excel without Losing Any Data, How to Split Cells in Excel (The Ultimate Guide), 15 Best Online Excel Training Courses | Learn Advanced Excel Online, How to use point and click method in Excel [Make Formula Error-less], Find difference between two numbers (positive or negative) in Excel, How to apply same formula to multiple cells in Excel (8 easy ways), Excel formula to calculate percentage of grand total (4 Easy Ways), Adding and subtracting in Excel in one formula, Able2Extract Professional 15 Review 2020 (with 15% Discount), At first, make your desired output in the cell, Select the cells where the names are and then open the. We can do this using any of the following Excel formulas: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&", "&LEFT(A2,SEARCH(" ",A2)-1), =REPLACE(A3,1,SEARCH(" ",A3),"")&", "&LEFT(A3,SEARCH(" ",A3)-1), =MID(A4&", "&A4,SEARCH(" ",A4)+1,LEN(A4)+1), Last_Name First_Name = First_Name Last_Name. You can also use retyping method of reverse the first name and last name within cells. Start typing the first name in the second cell. Since this method doesn’t involve a formula, it doesn’t depend on the original columns. Any of the following formulas will do so: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&" "&LEFT(A2,SEARCH(" ",A2)-1) To change that, you can add space within the formula. Copy this formula to the rest of the cells in the column by double-clicking the fill handle (located at the bottom right of cell C2). Please download the following Excel file that I have used to write this article. So for this example, C3 would have the formula: =CONCATENATE(B2,” , “,A2). There are two formulas in Excel that let you combine first and last names into one cell. Enter the function CONCATENATE, followed by an opening bracket. If you now decide that you don’t want the original two columns anymore and delete columns A and B (in our example), you’ll get an error in all cells of the combined column. Add &” ” after the cell reference for the first name. Once you have sorted all the columns by the last name column, you can remove the first name and last name columns so only the column with the combined names remains. Simply double click the fill handle (located at the bottom right of cell C2). And then drag the fill handle down to the cells to apply this formula, then you can see all first and last names have been revered. =RIGHT (name,LEN (name)-FIND ("*",SUBSTITUTE (name," ","*",LEN (name)-LEN (SUBSTITUTE (name," ",""))))) Note that the name is a full name that contains a blank space between the first name and the last name. Suppose you have a dataset as shown below and you want to sort this data alphabetically using the last name. You don’t have to spend time typing formulas. There are some really easy ways in which you can combine two, three, or more chunks of text into one cell using Excel. You can do that by replacing everything before the last name with a blank so that you only have the last name left. Here is a tutorial that will help you create separate First Name and Last Name columns using formulas. To avoid this, the best thing to do is convert the formulas of the combined co to permanent values by copying them and pasting them as values in the same column (Right-click and select Paste Options->Values from the Popup menu). Hope you understood how to join first & last name in Excel. ExcelDemy is a place where you can learn Excel, Data Analysis, and other Office related programs. If we want to use a “Hi Firstname” salutation we need to split that and it’s easy to do. In this case, you can use Excel’s Flash Fill feature. Open up the excel sheet which has the full names stored in Column A.Now, do a right click on the column header just next to it. Another method of combining the First name and Last name is Concatenation in excel. If you have any specific problems, let us know in the comment section. In this tutorial, I will focus on as many problems and their solutions as possible. Then on the next screen choose Space and click Next once more: 4. Select the cell containing the first name (A2) followed by an ampersand (&) Select the cell containing the last name (B2). Mostly peoples use cut and paste method to easily switch or flip name in Excel sheet. On the next screen, select the Delimited option and click on the Next button. Enter the first and last name for the first row manually. For example, Smith Joshua = Joshua Smith. Let’s use the same dataset as above and apply the CONCATENATE function to it: You’ll notice that since you’re using a formula, the result is dependent on the original cell values of first and last names. You can use the Left function, Right function and Find function to spit a full name to the first name and last name with following steps. Formula. Finally, we concatenated the value in C2 (the last name). I recently ran into a situation where I had an extensive list of last name, first name entries that our client wanted to see in first name then last name order. Here’s how you can use it to merge your first and last names. There are plenty of other ways in Excel, like using VB script, or the TEXTJOIN function (available in newer versions and Office 365). Davolio. ...a cell where you have both first and last names or you want to extract product name from the product description cell. Altogether, Excel will allow you to combine up to 255 different items. Select the column that contains your data; Data Tab – Data Tools – Text To Columns; In Step 1 of the Wizard select Delimited Steps to split full name into first and last name in Excel. If your full name is last name first name format, to reverse the first and last names, please apply the following formula into a blank cell where you want to get the result: Then, drag the fill handle down to the cells that you want to use this formula, and all the first and last names have been reversed as below screenshot shown: A2&" "&A2: This part is used to join the cell co… Do the same for the second name, after you type two or three letters, Excel displays all combined first and last name for all names. Sometime you need to flip the first and last name within the cell. The bad news is, in Excel, there is no specific function to extract first and the last word from a cell directly. In our spreadsheet, the first and last names are separated by a space. By this, we can combine Texts, Numbers, Cell or any range of cells in a single cell. The CONCATENATE() function provides the same functionality as the ampersand (&) operator. Microsoft Excel is often used to store data including personal information like names, addresses, contact numbers, etc. Fuller. There are times when the names in the data are full names and you would like to split them into first names and last names (sometimes with middle names). The generic formula is as follows:=LEFT (B1,FIND (” “,B1)-1).… Split full name to first and last name Also read: How to display Number as currency in Microsoft excel. Description (Result) =A2&" "&B2. Figure 2. We shall try to give you a solution. I have a long name list (e.g. It detects and copies patterns very effectively, including capitalization and punctuation. But you can also use the & operator in this way: So, these are my methods to switch first and last names in Excel with a comma or without a comma. Now we need to tell Excel how to separate the two names. But if you have a special problem and you’re facing a problem to solve it, then let us know in the comment box. Click “Next” button. It is mainly used to join several text strings into one. Alternatively, you can just press CTRL+E on your keyboard (Command+E if you’re on a Mac). Bush, George W.) which I want to convert to George W. Bush. Home » How to Merge First and Last Name in Excel (2 Easy Ways). Also, replace the first cell reference with the second cell reference and vice-versa. 3) Switch the Order of the First and Last Name in Excel without Comma. Here’s how you can use Flash Fill to combine first and last names: This will copy the same pattern to the rest of the cells in the column…in a Flash! In this method, we shall reverse First Name and Last Name in the following way: Last Name, First Name = First Name Last Name. If you’re using any version of Excel from 2013 onwards, you’ll get Excel’s flash fill functionality. Related Articles: Join first and last name in excel. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. Let’s look at them one by one. First Name. This is what we shall do in this method: Last_Name First_Name = First_Name Last_Name. Insert Date Last Saved. Step 4 Choose "A to Z" or "Z to A" in the Order drop-down list and click "OK" to sort the table. Our table consists of 3 columns: “First Name” (column B), “Last Name” (column C) and “Full Name” (column E). I knew this was something I could change in excel… Depending on the problems, you might face many problems.